Transform to a paperless office.

As expected, the transformation to paperless is not a painless undertaking. It requires
carefully thought and organization from the entire corporation from the entire corporation. There are four steps, however, that a company can take to start down the road to a paperless office.

• One, the company must place priority on forms based on importance and frequency of use. Insurance companies, for example, realized multiple people—lawyers, litigates, claims settlers, field agents, clients,etc.—may have wanted access to a particular document at the same time.


• Secondly, companies should acquire scanners andAdobe Acrobat software to start digitizing hard copy data for storage


• Third, companies should attempt to standardize by converting MS Word or Lotus-based documents into PDF format in order to take advantageof the additional options this software offers.


• Finally, the company should look for ways to distribute forms electronically rather than through hard copy.

Given the advantages of a paperless office, why is society not yet there? The answer
is deceptively simple: There is no substitute on the market today that is as portable, durable,
simple, and accessible as paper. Printed words on paper seem to add some credibility and permanence to the information being transpired. Paper is a medium which everyone can use and to which everyone has access. See more on digitized data.