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Tired of looking thru mountains of paperwork?

Tired of looking thru mountains of paperwork?
It's right here on my desk.
Hello. Welcome to my blog on electronic document management. I currently work in the export department of a company that supplies parts for large construction and mining equipment all over the world. Due to export policies and procedures, there is a tremendous amount of paperwork generated for every order. Studies show that employess typically spend 40% of their time filing and searching for documents. Electronic filing lets businesses regain this considerable amount of lost productivity by capturing documents electronically. Paperless filing is the answer for many people who use computers — whether it's for their home or business. People are tired and overwhelmed by scraps of paper, clunky old file folders and envelopes and all the clutter of excessive paperwork. Electronic document management makes it possible to to scan all received documents into your computer, and to store all in-house documents in your system as well. You can virtually eliminate paper faxes by generating faxes on your computer and having in-bound faxes delivered to your computer system. You can even electronically sign or signature-stamp outgoing documents. But you're still likely to have some paper floating through your office. Not all of your clients or customers will want to be billed electronically. The most visible impact of a move to a paperless office is the reduction in the cost of printing, mailing, shipping and storing paper. Over time, lots of other benefits should become apparent.

Wednesday, December 9, 2009

Transform to a paperless office.

As expected, the transformation to paperless is not a painless undertaking. It requires
carefully thought and organization from the entire corporation from the entire corporation. There are four steps, however, that a company can take to start down the road to a paperless office.

  • One, the company must place priority on forms based on importance and frequency of use. Insurance companies, for example, realized multiple people—lawyers, litigates, claims settlers, field agents, clients,etc.—may have wanted access to a particular document at the same time.

  • Secondly, companies should acquire scanners andAdobe Acrobat software to start digitizing hard copy data for storage

  • Third, companies should attempt to standardize by converting MS Word or Lotus-based documents into PDF format in order to take advantageof the additional options this software offers.

  • Finally, the company should look for ways to distribute forms electronically rather than through hard copy.

Given the advantages of a paperless office, why is society not yet there? The answer
is deceptively simple: There is no substitute on the market today that is as portable, durable,
simple, and accessible as paper. Printed words on paper seem to add some credibility and permanence to the information being transpired. Paper is a medium which everyone can use and to which everyone has access. See more on digitized data.

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Tracy Nichols resume

Tracy Nichols

Ripley, TN 38063
Email-tnichols@ffretrievers.com

Objective

Seeking a position with a progressive organization where I can utilize my skills, knowledge and experience in a challenging role that allows for advancement and growth.

Experience

April 2007-Present Komatsu Ripley, TN
Export Coordinator
· Respond to inquiries on product and pricing information
· Coordinates and enters customer orders and quotes
· Responsible for preparing all necessary documents required to export shipments
internationally via air or ocean
· Coordinate booking and tracking of shipments with packager and forwarder to
ensure customer is advised of delivery information
· Maintain and update customer account information within assigned territory

October 2006- April 2007 Komatsu Ripley, TN
Parts Expeditor
· Expedited back ordered parts for emergency and critical orders with the suppliers
· Analyzed and made decisions on alternate sources of supply to ensure prompt
delivery of backorders
· Effectively analyzed and made sound business decisions concerning order requirements

1998-2005 Cingular Wireless Memphis, TN
Retail Store Manager
. Consistently achieved sales objectives including activations, accessories, enhanced
services and revenue goal
. Responsible for recruiting, coaching, training, goal setting and performance evaluation
of all retail sales personnel
. Monitored store payroll including overtime and time entry
. Analyzed various business reports for trend analysis and strategic planning purposes
. Implemented store promotions to achieve sales and financial objectives
. Spent 75% of time on the sales floor to ensure an atmosphere of exceptional employee
morale and dedicated customer service
. Verified accuracy of daily service revenue reports and bank deposits
. Maintained proper inventory controls and levels to meet established guidelines
including ordering, shrinkage, reconciles, inventory counts and audit preparation

Education

1981-1983 State Technical Institute Memphis, TN
. Associate of Computer Engineering Technology
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Tuesday, December 8, 2009

Document Security Parameters


Electronic documents can be protected by assigning security parameters that travel with it. Six criteria must be met in order to provide more effective protection for an electronic document throughout its lifecycle:

1 Confidentiality
2 Authorization
3 Accountability
4 Integrity
5 Authenticity
6 Non-repudiation

The two major security techniques used to establish these six document security criteria are document control and digital signatures. For more infomation see security threats.
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Regulatory requirements

Regulatory requirements —Many companies are directly or indirectly affected by government
mandates and regulations for providing consumer privacy. These include:


• Health Insurance Portability and Accountability Act (HIPAA)—Protection for health-related data
• Gramm-Leach-Bliley Act—Financial privacy
• European Union Directive on Privacy and Electronic Communications
• Privacy Acts of Japan and Australia
• California SB 1368—Privacy notification
• California AB 1950—Protection of customer data
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